Interactive examples · sample data
Find your setting. See what the system needs to do.
Choose a setting, then select the requirements that matter—such as document volume, human review or up-to-date readings—to see how they affect the design.
- 1Opportunity
- 2Document set
- 3Review
- 4Publication
Prepare the opportunity information and supporting document set.
Confirmed experience: iBi Nexus designed and deployed the Commerce SMS for solicitation/RFP/RFX work.
What changes the design?
Public sector: Regulated
- Records & access
Decide who can view the record and how review decisions are recorded.
Illustrative operating contexts; confirmed experience is identified separately below.
Government & public sector
A requester needs to know what to supply. Staff need enough context to review it.
- 01Requester supplies information
- 02Staff inspect documents
- 03Reviewer records a decision
- 04Coordinator communicates status
Where the work gets stuck
When a document arrives without the related request or a responsible person, staff have to piece the work together again.
What a connected approach changes
Keep the request, documents and review decisions together, with clear responsibility for each step.
iBi Nexus designed and deployed the Washington State Department of Commerce Solicitation Management System portal, now operational for solicitation and RFP/RFX-related workflows.
Education & universities
A university service request often involves several departments and systems.
- 01Service request
- 02Department responsibility
- 03Existing system exchange
- 04Next owner and status
Where the work gets stuck
Each department may receive only part of the context, leaving the requester to follow up.
What a connected approach changes
Use the same request reference across departments and show which team handles the next step.
Completed University of Washington work includes an ERPO-related project and other smaller projects.
Financial services
Clients and staff need a clear way to share documents, answer questions and track the request.
- 01Client prepares information
- 02Staff identify missing detail
- 03Client clarifies
- 04Staff coordinate reviewed work
Where the work gets stuck
A general request for more information can leave the client unsure what to answer.
What a connected approach changes
Return a specific question to the right person and show when information is ready for review.
Illustrative software context only. Access, document handling and review depend on the organization and its obligations; no regulated product or financial service is offered here.
Energy & industrial
Operators need to know where a reading came from and how recent it is.
- 01Equipment observation
- 02Monitoring boundary
- 03Operator interpretation
- 04Appropriate enterprise use
Where the work gets stuck
A last-known value can look current when its age and availability disappear between systems.
What a connected approach changes
Keep the reading’s source, age, availability and responsible team visible.
The example explains software and information responsibilities; physical control and operating procedures remain distinct.
Maritime
An operator interprets information from specialized systems and interfaces.
- 01Specialized source
- 02Defined interface
- 03Availability and age
- 04Operator context
Where the work gets stuck
An interface may be connected while the observation needed by the operator is unavailable.
What a connected approach changes
Show whether the connection is working and whether the required reading is available. Make clear who supports the connection.
iBi Nexus engineering-team experience includes maritime and offshore environments, Kongsberg Maritime technologies and IMS.
Professional services
A client request moves through documents, review, service work and communication.
- 01Client request
- 02Document check
- 03Service responsibility
- 04Client communication
Where the work gets stuck
People copy the same context between email, documents and the service queue.
What a connected approach changes
Keep the request, responsible person and next step together, with review decisions clearly recorded.
Workflow and purpose-built software can support the handoffs in an existing operation.
Where will your next system be used?
Describe the users, existing systems and conditions around the work.
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